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CueCapture

Projects

Projects help you organize related tasks under common goals. Track progress, filter by project, and see the big picture alongside individual tasks.

Enabling Projects

Section titled “Enabling Projects”
  1. Open Settings (⚙️)
  2. Go to Features
  3. Enable Projects
  4. Connect your Projects database

Project List

Section titled “Project List”

Access your projects:

  • Click the 📁 Projects icon in the sidebar
  • Press Ctrl/Cmd + P to open project picker
  • Use the project filter in the task list

Project Cards

Section titled “Project Cards”

Each project shows:

  • Name - Project title
  • Progress - Tasks completed / total
  • Progress bar - Visual completion
  • Status - Current project status
  • Due date - If set

Project Actions

Section titled “Project Actions”

Right-click a project for options:

  • Focus - Show only this project’s tasks
  • Edit - Open project details
  • Archive - Mark as complete
  • Open in Notion - View in Notion

Assigning Tasks to Projects

Section titled “Assigning Tasks to Projects”

When Creating Tasks

Section titled “When Creating Tasks”
  1. Press N for new task
  2. Press Tab to expand options
  3. Click Project dropdown
  4. Select a project

From Task Details

Section titled “From Task Details”
  1. Click a task to open details
  2. Click the Project field
  3. Select or search for a project

Keyboard Shortcut

Section titled “Keyboard Shortcut”
  1. Select a task
  2. Press Shift + P
  3. Type project name
  4. Press Enter

Bulk Assign

Section titled “Bulk Assign”
  1. Select multiple tasks
  2. Right-click → Move to Project
  3. Select destination project

Project Progress

Section titled “Project Progress”

CueCapture tracks project completion automatically:

Progress Calculation

Section titled “Progress Calculation”
Progress = Completed Tasks / Total Tasks × 100%

Example: 7 of 10 tasks complete = 70%

Progress Display

Section titled “Progress Display”
  • Progress bar - Visual fill
  • Fraction - “7/10 tasks”
  • Percentage - “70%“

What Counts as Complete

Section titled “What Counts as Complete”

Tasks matching your “completed status” setting:

  • Done, Complete, Finished, etc.
  • Checkbox checked (if using checkbox status)

Filtering by Project

Section titled “Filtering by Project”

Task List Filter

Section titled “Task List Filter”
  1. Click the Project filter dropdown
  2. Select a project
  3. Only that project’s tasks appear

Focus Mode

Section titled “Focus Mode”
  1. Double-click a project card
  2. Widget enters “Focus Mode”
  3. Only project tasks visible
  4. Press Esc to exit

Keyboard

Section titled “Keyboard”
  1. Press Ctrl/Cmd + P
  2. Type project name
  3. Press Enter to filter

Project Views

Section titled “Project Views”

All Projects

Section titled “All Projects”

Default view showing all active projects:

  • Grid or list layout
  • Sortable by name, progress, due date
  • Filter by status

By Status

Section titled “By Status”

Group projects by status:

  • Active - In progress
  • Upcoming - Not started
  • Completed - Done/archived

Timeline (Coming Soon)

Section titled “Timeline (Coming Soon)”

Gantt-style view of project timelines:

  • Project bars by date range
  • Task milestones
  • Dependencies

Creating Projects

Section titled “Creating Projects”

From CueCapture

Section titled “From CueCapture”
  1. Open Projects panel
  2. Click + New Project
  3. Enter project name
  4. Add details (optional):
    • Description
    • Due date
    • Status
  5. Click Create

From Notion

Section titled “From Notion”

Create projects directly in your Notion database. They’ll appear in CueCapture automatically after sync.

Quick Create

Section titled “Quick Create”

When assigning a task to a project:

  1. Open project dropdown
  2. Type a new project name
  3. Click “Create [name]“

Project Details

Section titled “Project Details”

Click a project to view/edit:

Overview Tab

Section titled “Overview Tab”
  • Name and description
  • Status and due date
  • Progress summary
  • Quick actions

Tasks Tab

Section titled “Tasks Tab”
  • All tasks in this project
  • Same functionality as main task list
  • Pre-filtered to this project

Time Tab

Section titled “Time Tab”
  • Total time tracked
  • Time by task breakdown
  • Time vs budget (if set)

Activity Tab

Section titled “Activity Tab”
  • Recent changes
  • Completion history
  • Team activity (if shared)

Project Status

Section titled “Project Status”

Configure project statuses in Settings → Projects:

Default Statuses

Section titled “Default Statuses”
  • 📋 Not Started
  • 🔄 In Progress
  • ✅ Complete

Custom Statuses

Section titled “Custom Statuses”

Map to your Notion status options:

  • Planning
  • Active
  • On Hold
  • In Review
  • Complete
  • Archived

Status Colors

Section titled “Status Colors”

Assign colors to statuses for visual distinction.

Archive & Complete

Section titled “Archive & Complete”

When a project is done:

Mark Complete

Section titled “Mark Complete”
  1. Open project details
  2. Change status to “Complete”
  3. Project moves to completed filter

Archive

Section titled “Archive”
  1. Right-click project
  2. Select Archive
  3. Project hidden from default view
  4. Still accessible via “Show Archived”

Delete

Section titled “Delete”
  1. Open project details
  2. Click Delete
  3. Confirm deletion
  4. Tasks remain but lose project link

Keyboard Shortcuts

Section titled “Keyboard Shortcuts”
ShortcutAction
Ctrl/Cmd + POpen project picker
Shift + PAssign selected task to project
Ctrl/Cmd + Shift + PNew project
EscExit project focus mode

Tips

Section titled “Tips”

Use Projects for Goals

Section titled “Use Projects for Goals”

Create projects for goals, not just work:

  • “Q1 Objectives”
  • “Home Renovation”
  • “Learn Spanish”

Review Weekly

Section titled “Review Weekly”

Check project progress weekly:

  • Which projects are stuck?
  • Any overdue?
  • Time to archive completed?

Templates

Section titled “Templates”

Create project templates in Notion:

  • Standard tasks
  • Default properties
  • Consistent structure

Kanban in Notion

Section titled “Kanban in Notion”

Use Notion board view alongside CueCapture:

  • CueCapture for quick access
  • Notion for visual kanban
  • Both stay in sync

Troubleshooting

Section titled “Troubleshooting”

Projects Not Appearing

Section titled “Projects Not Appearing”
  • Verify database is shared with integration
  • Check database URL in settings
  • Manual refresh (Ctrl/Cmd + R)

Tasks Not Linking

Section titled “Tasks Not Linking”
  • Ensure relation property exists
  • Check task has project assigned in Notion
  • Verify property mapping

Progress Not Updating

Section titled “Progress Not Updating”
  • Check “completed status” settings
  • May take a moment to calculate
  • Try manual refresh

Next Steps

Section titled “Next Steps”